Travel Planning Services

• Employee Retreats and Incentive Trips
• Corporate/Annual Meetings
• Award Ceremonies
• Product Launches
• Board Meetings
• Fundraisers
• Weddings/Vow Renewals

• 60-minute free consultation
• 40 hours of dedicated planning
• Assist in choice of destination. Cover up to 3 locations and resorts and their event package inclusions. 
• Negotiate supplier group contract or group code to include discounts for all guests’ reservations.
• Create a dedicated micro-site for the destination event, three pages maximum, two rounds of edits included. Additional fees for pages and edits negotiated at time of services rendered. All copy content is to be provided by the client. To be delivered to the client 30 days after the event date is booked with the resort. A customized URL is available at an additional expense of generally under $50 for the year.
• Secure event date, the specific location within the resort, and explain legal requirements (i.e., wedding license, etc.)
• Coordinate special events such as (welcome receptions, awards galas, excursions, rehearsal dinners, ceremonies, receptions, etc.)
• Assist with event theme selection, if needed. 
• Arrange all travel plans for guests attending. Round-trip air, Hotel Accommodations, Transfer to and from airport/hotel, Travel Insurance, Excursions, and Payment Plans.
• Coordinate honeymoon plans, if needed. *If located at a different property than a wedding day resort.

STW charges a flat rate of $4,000 for the above service, regardless of the guest count. Additional hours of service will be charged at a rate of $125 per hour.

The client is required to pay a 50% non-refundable deposit. This payment is NON-REFUNDABLE under any and all circumstances. This agreement will be void and a new one will need to be signed if the deposit is not received within 48 hours of signature.

The remaining balance of your service fee is due no later than 30 days prior to the event. If you contract our services within 30 days of your event, the full-service fee will be non-refundable and due upon contract signing.

As an additional service, STW is available for onsite coordination of event services. Meaning that a dedicated event professional representing STW Planning, LLC would be onsite when your guests arrive, greet them, and be sure that all details relating to the travel, their room needs, and the coordination with the resort for the travelers and the event is handled.  This frees you up to enjoy your guests. This service is an additional $2,000 for up to four days of onsite services, plus the cost of air and accommodations at the event site, which may be able to be paid using free nights earned through the group. Any additional days over 4 are at a rate of $600 per day. STW’s attendance on-site is strongly encouraged for any groups that have 15 rooms or more. The client does not need to finalize this decision now, but it does need to be finalized no later than 3 months prior to the client’s arrival on the property.

The STW representative who will be onsite may not be owner Sara Ann Straw, CMP. If Sara is unable to attend, another event professional affiliated with her company will be sent and included in all pre-planning calls.